Privacy Policy

Last updated: July 2026

1. Introduction

HRMS ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Attendance Management System.

2. Information We Collect

We collect information that you provide directly to us, including:

• Personal identification information (name, national ID, contact details)
• Employment data (employee codes, job titles, department assignments)
• Attendance records (punch-in/out times, work locations)
• Account credentials (username, password hash)
• Device information for mobile attendance tracking

3. How We Use Your Information

We use the collected information for:

• Employee attendance tracking and reporting
• Shift scheduling and work day management
• Vacation and leave management
• System administration and access control
• Compliance with labor regulations

4. Data Security

We implement appropriate technical and organizational security measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.

5. Data Retention

We retain your personal data for as long as your account is active or as needed to provide you services, comply with legal obligations, resolve disputes, and enforce our agreements.

6. Your Rights

You have the right to access, update, or delete your personal information. You may also request restriction of processing or data portability where applicable.

7. Contact Us

If you have questions about this Privacy Policy, please contact your system administrator or HR department.