Privacy Policy

1 Introduction

This Privacy Policy describes how HR Attendance ("the Application") collects, uses, and protects information when employees use the application for attendance and human resources management purposes.

The application is designed to assist organizations in managing employee attendance, leave requests, work missions, and related HR activities.

By using the Application, users agree to the collection and use of information in accordance with this Privacy Policy.

2 Information We Collect

Employee Information

The Application may collect certain information related to employees, including but not limited to:

• Employee name
• Employee ID
• Department or job title
• Contact information (if required)
• Attendance records
• Leave, mission, and excuse requests
• Activity and usage logs within the system

Location Information

The Application collects geolocation data when employees perform attendance actions such as:

• Check-in (attendance start)
• Check-out (attendance end)

Location data is used only to verify the employee's presence at an authorized work location at the time of attendance recording.

The application does not continuously track the employee's location and only accesses location services when attendance actions are performed.

3 How We Use the Information

The collected information is used for the following purposes:

• Recording employee attendance
• Verifying attendance location
• Processing leave, mission, and excuse requests
• Managing employee activity history
• Generating HR and administrative reports
• Improving system functionality and performance
• Ensuring compliance with company policies

4 Data Access

Employee data collected through the Application may be accessed by:

• Authorized administrators within the employee's organization
• HR personnel responsible for attendance and workforce management
• System administrators responsible for maintaining the application

Access to data is restricted to authorized personnel only.

5 Data Security

We implement appropriate technical and organizational measures to protect employee information from unauthorized access, disclosure, alteration, or destruction.

However, while we strive to protect personal data, no method of electronic transmission or storage is completely secure.

6 Data Retention

Employee data is retained for as long as necessary to fulfill the purposes described in this policy or as required by the organization's policies and applicable laws.

7 Third-Party Services

The Application may use secure third-party infrastructure services (such as hosting or cloud services) necessary to operate the system. These providers process data only to support the functionality of the Application.

8 Employee Rights

Employees may contact their organization's HR department or system administrator if they wish to:

• Review their attendance records
• Correct inaccurate information
• Request clarification regarding their stored data

9 Changes to This Privacy Policy

This Privacy Policy may be updated from time to time. Any updates will be posted within the Application or on the relevant service page.